Editing supplier details and contacts

Update supplier information, including addresses, contacts, and notes.

Why editing supplier details matters

A supplier’s information is rarely static. Names are updated, addresses change, teams reorganise, and contact persons rotate. Keeping supplier records fresh ensures your orders go to the right place, your team communicates with the correct people, and your reporting remains accurate.

This guide explains where to edit supplier details, how each section works, and how to update information safely without affecting past activity.

Where to edit a supplier

To edit a supplier, start by opening the supplier’s detail page. You can get there through:

Global search

  1. Type part of the supplier’s name in the search bar (top bar).
  2. Select the correct supplier from the results.

Suppliers module

  1. Click Suppliers from the sidebar.
  2. Browse or search within the list.
  3. Click the supplier’s name to open it.

When the supplier detail page loads, you’ll see an Edit button near the top.

Click Edit to switch to the editable form.

Tip If you plan to change multiple fields, review the detail page first so you know exactly what needs updating.

What you can edit

Laminar allows you to update all key supplier fields:

  • Basic information (name)
  • Address
  • Contacts
  • Documents (if enabled)

The editing experience mirrors the creation form, keeping everything familiar and predictable.

Editing basic information

This section typically contains the supplier’s Name, the only required field.

Name

You can freely update the supplier’s name to reflect:

  • Official rebranding
  • Better internal naming conventions
  • Corrections to spelling or formatting

Changing the name updates it everywhere in the system, including lists, search results, and detail pages.

Note Editing a name does not affect historical orders—the supplier reference stays intact, only the displayed name changes.

Editing the address

Supplier addresses often evolve over time due to:

  • Branch expansions
  • Office relocations
  • Regulatory changes
  • Updated correspondence details

The Address section includes:

  • Address Line 1
  • Address Line 2 (optional)
  • City
  • Country
  • PIN / ZIP Code

You can update any of these fields as needed.

If a supplier operates from multiple locations, choose the most relevant or commonly used address.

Tip Many teams use the shipping or billing address as the default. Pick whichever is consistent for your workflow.

Managing contacts

The Contacts section is usually the area that changes most frequently. Procurement teams, sales reps, account managers, and technical leads may shift over time.

You can:

Add new contacts

Click Add Contact, then fill in:

  • Name
  • Designation (optional)
  • Email
  • Phone (optional)

Edit existing contacts

Simply update the fields directly during editing.

Remove contacts

If a person is no longer relevant:

  • Click the remove/delete icon next to their contact card.

Removing a contact does not affect past orders; it only updates who appears on the supplier’s active profile.

Tip Keep at least one primary contact present whenever possible. It saves time when your team needs quick confirmations or clarification.

Updating documents (if supported in your setup)

If your Laminar instance supports attachments for suppliers, you’ll also be able to add, replace, or remove documents.

Common documents include:

  • Registration certificates
  • Compliance forms
  • Tax documents
  • Contracts or agreements
  • Quality certifications

To update them:

  1. Use the Upload button to add new files.
  2. Remove outdated or expired ones if needed.
  3. Keep file names meaningful so they’re easy to recognise later.

Documents update instantly on save and appear in the Documents section of the supplier’s detail view.

Note Uploaded documents remain visible to users with permission to access suppliers. Ensure sensitive files comply with your organisation’s access policies.

Saving your changes

Once you’ve updated all necessary fields:

  1. Review the information briefly.
  2. Click Save at the bottom of the form.

Laminar returns you to the supplier’s detail view, where you’ll see the updated information immediately.

If something needs further adjustment, you can simply click Edit again.

What editing doesn’t affect

Editing supplier details is safe and non-destructive. When you update a supplier:

  • Existing orders remain linked
  • Historical activity timelines remain intact
  • Previously created BOMs and components stay associated
  • Past data or documents are not overwritten unless you explicitly remove them

Laminar keeps the system’s history stable while still letting you refine supplier details.

When you might need to edit suppliers

You should update a supplier when:

  • The company updates its legal name
  • They move to a new location
  • You receive updated documentation
  • A new point of contact is assigned
  • Departments or roles shift
  • You spot a mistake or spelling inconsistency

Clean supplier data reduces downstream errors in orders, communications, and auditing.

Avoiding confusion during updates

Check for duplicates first

If your organisation has many suppliers with similar names, verify that you’re editing the correct one. Using global search helps ensure accuracy.

Communicate large changes

If you change something major—like a name or primary contact—let your team know so everyone stays aligned.

Update supporting documents

If an address or contact changes, update any relevant documents to keep the profile consistent.

Review linked records

If you’re unsure how changes may affect orders or BOMs, check those linked records before saving.

Best practices

  • Use complete information whenever possible to help with clarity.
  • Keep at least one active contact at all times for quick communication.
  • Maintain consistent formatting for names and address fields across all suppliers.
  • Remove contacts who are no longer relevant to avoid confusion.
  • Upload current documents instead of piling new ones on top of outdated files.
  • Review changes before saving to ensure accuracy.

Common issues and quick solutions

“The Edit button isn’t visible.”

Your role may not permit editing suppliers. Contact your admin.

“My changes didn’t appear immediately.”

Try refreshing the page. If the issue persists, ensure you saved before navigating away.

“I updated a contact but orders still show the old name.”

Orders preserve historical information. They won’t change previous contact labels.

“A supplier seems duplicated.”

Confirm names and addresses carefully. You may need to edit one entry to mark it as the preferred version.

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